Chances are, the problem isn’t a lack of conference rooms, but poor conference room utilization. Assuming a 30% conference room utilization, that means a single empty room is costing your organization over $11,419 per year. There are several reasons why conference rooms sit empty while employees complain they can’t find a place to meet. Another reason employees don’t use conference rooms is a perceived lack of availability. Room scheduling tools like Microsoft Outlook allow employees to make reservations for recurring meetings, but unless the employee remembers to cancel the meeting, the room will appear to be reserved even when it’s sitting empty. In addition to large conference rooms, you also need smaller conference rooms, quiet spaces and less formal huddle areas. An empty conference room can be a major source of wasted space in your workplace.
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